Every district submits an Annual Secretary of the Board Report. The reports detail all revenues, expenditures, and fund balances for the year. Every district in the state uses the same budget codes and the reports are structured identically. The ASBR's help understand previous year's revenues and expenditures, which provides valuable context.
To help predict future revenues, DESE provides calculation spreadsheets. To complete the data entry portion, it is helpful to have the district's county district code (available on the ASBR). Completion also requires knowing enrollment, free and reduced lunch, ELL, and special education data, all available through the DESE's data management tool. The spreadsheet will provide estimates for basic formula, classroom trust, proposition c and other revenues.
The professional organization has helpful presentations and calculators.
The DESE calculators help predict revenues. A rudimentary spreadsheet can help predict expenditures. Elementary and secondary eduction, transportation, facilities and operations, and all other areas of the district have personnel, supply, and purchased services expenses.
Revenue variables to consider:
-Changes to the state adequacy target (SAT) which is set by DESE
-Appropriations are often greater than actual transfers
-Annual real estate assessments and actual collections affect local revenues
Expenditure variables to consider:
-Increased district contributions to employee retirement due to implementation of salary schedule
-Increased district contributions to employee health insurance
-Increased district contributions to employee health insurance
-Utility and insurance increases
-Fuel increases for transportation
-Effects of retirement on overall salary expenditures
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